Seattle City Council Resolutions
Information modified on July 27, 1999; retrieved on March 29, 2024 8:16 AM
Resolution 29846
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A RESOLUTION committing to enhanced financial reporting to the public in the implementation of the Libraries for All capital plan, and establishing a Citizen Implementation Review Panel. |
Description and Background | |
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Current Status: | Adopted |
Index Terms: | CITIZENS-ADVISORY-COMMITTEES, LIBRARIES, ACCOUNTING |
References: | Related: Res 29952, 29997 |
Legislative History | |
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Sponsor: | LICATA | tr>
Date Introduced: | October 12, 1998 |
Committee Referral: | Culture, Arts & Parks |
City Council Action Date: | November 2, 1998 |
City Council Action: | Adopted |
City Council Vote: | 9-0 |
Date Delivered to Mayor: | November 2, 1998 |
Date Filed with Clerk: | November 12, 1998 |
Text | |
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WHEREAS, the Seattle Public Library Board of Trustees (the "Board") on May 13, 1998, approved, and the City Council by Resolution 29761 on May 26, 1998, expressed its support of a Seattle Public Library Capital Plan (the "Plan") referred to as "Libraries for All"; and WHEREAS, the City Council by Ordinance 119019 on May 26, 1998, submitted to the voters for approval a bond issue not to exceed One Hundred Ninety-Six Million Four Hundred Thousand Dollars ($196,400,000) to acquire, design, construct, renovate, improve, and equip library facilities as described in that ordinance, and by Ordinance 119020 on May 26, 1998, authorized the issuance and sale of limited tax general obligation bonds not to exceed Five Million Eight Hundred Thousand Dollars ($5,800,000) for the costs of constructing a parking garage in the new central library if the voters approve the issuance of the library facilities bonds; and WHEREAS, Twenty-Five Million Dollars ($25,000,000) is expected to be contributed to the Plan from private donations, Ten Million Three Hundred Thousand Dollars ($10,300,000) from the Cumulative Reserve Fund, and Two Million Dollars ($2,000,000) from proceeds from sale of branch library sites that would be replaced; and WHEREAS, if voters approve the bond ballot ordinance on November 3, 1998, the City shall authorize the Board to acquire, design, construct, renovate, improve, and equip the elements of the Project; and WHEREAS, both the City Council and the Library Board desire to provide the citizens of the City with the maximum assurance that the afore-mentioned funds will be spent as described in the Plan. NOW, THEREFORE, BE IT RESOLVED BY THE SEATTLE CITY COUNCIL, MAYOR CONCURRING: The City Council requests the Library Board to adopt a Resolution expressing its commitment that the following procedures will be followed in the expenditure and financial accounting of all the afore-mentioned funds to implement the Libraries for All plan if the voters approve the issuance of the library facilities bonds: Section 1. Funding for Library Facilities. A. If the voters approve the issuance of the library facilities bonds, the Board will spend the following amounts: 1. Sixty-Eight Million Seven Hundred Eighty-One Thousand Dollars ($68,781,000) on neighborhood library facilities, plus Two Million Four Hundred Thousand Dollars ($2,400,000) for equipping those facilities with new technology, which facilities shall include three new libraries, replacement of six current libraries, additions to seven current libraries, interior improvements to seven current libraries, and relocation of two current libraries to improved facilities, in the amounts specifically listed for each facility in Attachment A to this Resolution; and 2. One Hundred Fifty-Six Million One Hundred Thousand ($156,100,000) on a new central library, plus Three Million Two Hundred Thousand Dollars ($3,200,000) for equipping that facility with new technology, on the site of the current library at 1000 Fourth Avenue in downtown Seattle; and 3. Six Million Dollars ($6,000,000) through an "Opportunity Fund" with purpose, criteria, and timeline described in Attachment A of Ordinance 119019; and 4. Nine Hundred Forty-Five Thousand Dollars ($945,000) on Library collections. B. No branch library shall be permanently closed without relocation to a nearby facility of equal or better capacity or quality. C. The dollar amounts committed for library improvements in Section 1.A and its subsections may be provided from Bond proceeds, private donations, other public fund sources, or any combination thereof, provided that it is the intent that there shall be no reduction in the specific amounts without consulting the Libraries for All Oversight Committee (the "Oversight Committee"), and the Citizen Implementation Review Panel (the "Panel") established in Section 2 of this Resolution. E. The expenditures and floor space commitments for each specific library facility shall not deviate from the amounts listed for each facility in Attachment A in any amount, individually or cumulatively, greater than ten percent (10%) of the listed amounts without consulting the Oversight Committee and the Citizen Implementation Review Panel. Section 2. Citizen Implementation Review Panel. The City Council requests the Board to establish a Citizen Implementation Review Panel to provide an advisory board and act as a sounding board for community opinion, consistent with the following: A While not relinquishing any of its fiduciary or legal responsibility over the expenditure of Library capital and operating dollars, the Board desires to work closely with other citizens who can provide constructive criticism and act as a sounding board for community opinion. To that end, the Library Board will establish, by March 31, 1999, a Citizen Implementation Review Panel, which will have thirteen (13) voting members. The membership will be composed of six (6) members representing the City Neighborhood Council or District Councils, to represent the six geographic regions of the city; six (6) members-at-large chosen by the Library Board; and a member to be chosen by the other 12 members, all members to be confirmed by the City Council. Representatives shall serve staggered terms of one (1) to three (3) years and may be re-selected at the end of his or her term; B. In addition to other public processes to be undertaken by the Board in the implementation of the Plan, the Panel may solicit public comments regarding expenditures and financial accounting, or any other subject related to the implementation of the Libraries for All plan, and will provide citizens an opportunity to provide feedback, or raise concerns about the implementation of the Plan; C. The Board and Library staff will give the Panel immediate and direct access to the financial and accounting records as specified in Section 3 of this Resolution; D. The Board will allow the Panel to use public library facilities, without rental charge, for its meetings, and will use reasonable efforts to secure other City space for these purposes when necessary; E. The Panel will be encouraged to establish its own procedures; F. As part of other public processes for the use of the Opportunity Fund, the Board will seek specific recommendations from the Panel regarding allocations of the Fund; G. The Panel will make recommendations to the Board about ways to use design to bring efficiencies to the construction and maintenance of new and improved library facilities; H. The Panel may make recommendations directly to the Board, and the Panel will also be authorized, at its option to refer legislation directly; after notifying the Board of the legislation being referred, to the City Council for referral to the Culture, Arts & Parks Committee, or its successor; I. The Library will provide the staffing, materials, and other functions adequate to support the Panel's meetings, notices, and official duties; and J. Meetings of the Panel will be open to the public unless, had the Panel been subject to chapter 42.30 RCW, that law would not have required that the meeting or portion of the meeting be open to the public. K. The Citizen Implementation Review Plan will sunset upon the completion of the Libraries for All Central Plan as proposed on the November 3, 1998 ballot proposa. Section 3. Enhanced Financial Reporting. A. It is the intent of the City Council that the financial accounting for the Libraries for All plan shall set the highest possible standard for public disclosure and integrity. To this end, the City Council requests the Board to observe the following procedures, and to commit to these procedures through adoption of a Board resolution: 1. All expenditures of Bond funds, private donations, and other public fund sources to implement the Plan, and all available projections of future expenditures to implement the Plan, shall be made available to the public in reports issued no less often than once per month. All such reports shall include information that is current through the end of the most recent past month. 2. All such reports shall include a breakdown to show the specific dollar amounts expended or projected to be expended for each individual neighborhood branch library, the central library, or the overall administration of the Plan. 3. All such reports shall be made publicly available electronically on the Internet and in printed form at the central library and at all neighborhood branch libraries. 4. Any individual who requests specific, detailed information that is not available in any such report (including, but not limited to, a specific breakdown of an expenditure or copies of receipts documenting specific expenditures) shall have access to such information during normal business hours at the central library within ten (10) business days of making such a request. ADOPTED by the City Council of the City of Seattle this ____ day of ___________, 1998, and signed by me in authentication of its adoption this ____ day of ___________, 1998. __________________________________ President of the City Council MAYOR CONCURRIN _____________________________________ Paul Schell, Mayor Filed by me this ______day of _____________, 1998 _________________________ City Clerk Attachment A COMMITMENTS FOR NEIGHBORHOOD LIBRARIES Completed Neighborhood Libraries Action Sq. Ft. Capital Costs Ballard Replace 15,000 $6,523,000 Beacon Hill Replace 10,000 4,751,000 Broadview Addition 15,000 3,522,000 Columbia Addition 11,278 3,232,000 Delridge New 5,000 2,982,000 Douglass-Truth Addition 15,000 3,524,000 Fremont Improve/Int. Add. 6,840 554,000 Green Lake Improve 8,090 602,000 Greenwood Replace 15,000 6,475,000 Henry Replace 10,000 4,417,000 High Point Replace 7,000 3,050,000 Holly Park Relocate 4,000 750,000 International District New 4,000 289,000 Lake City Addition 15,000 2,904,000 Madrona Sally Goldmark Improve 1,701 255,000 Magnolia Improve 5,859 767,000 Montlake Replace 5,000 2,573,000 North East Addition 15,000 4,665,000 Northgate New 10,000 5,119,000 Queen Anne Improve 7,931 482,000 Rainier Beach Addition 15,000 3,059,000 Southwest Addition 15,000 4,356,000 University Improve 8,104 759,000 Wallingford-Wilmot Relocate 2,000 393,000 West Seattle Interior Addition 9,993 778,000 Subtotal: Neighborhood Library Projects: 236,796 $ 66,781,000 Neighborhood Libraries from Opportunity Fund $6,000,000 Technology in Neighborhood Libraries $2,400,000 Initial Collections for New Branches $945,000 Total : All Neighborhood Library Expenditures $76,126,000 Central Library 355,000 $156,062,570 Technology for Central Library $3,200,000 Grand Total: 596,796 $ 235,388,570 authorLH/tld F: 11/2/98 V #3 |
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